Fall Checklist for College Advisers to First-Years

  • Please contact your first-year advisees before classes start to introduce yourself. For those of you reading this after classes have started, now’s the time!
  • Provide them with the dates and times you’ve set aside for one-on-one advising meetings (or a link to your calendaring app)
  • Your meetings should be holistic in nature (academics, including course selection, but also — and perhaps more important — their adjustment to Yale, to the residential college system, and to our community, and their extracurricular activities)
  • Any questions about academics that you’re not comfortable handling should be addressed to the relevant director of undergraduate studies or to the residential college deans. Please remember that you’re not expected to know the ins and outs of all 2,000 Yale College courses or 80+ majors!
  • Advising meetings for first-years generally last between 30-60 minutes, depending on the flow of conversation
  • Students submit their course schedules electronically through OCS, both the preliminary course schedule and the final course schedule
  • You will receive an automatic email once your advisees have submitted their preliminary course schedules; the subject line will be “Preliminary Schedule: [student last name, student first name]; [student SID].” Clicking on the link in the email will bring you to your Dynamic Forms queue where you’ll be able to access pdfs of your advisees’ preliminary course schedules. You’ll be asked to certify that an advising meeting between you and your advisees has taken place, and you’ll also be asked to “approve” (i.e., review) the course schedules. In addition, you’ll be able to send you advisee comments by means of a comment box.
  • First-years are expected to meet with their college advisees two times during fall course selection period:
    1. a substantial one-on-one meeting (30-60”) early in course selection period
    2. a briefer meeting to check for last-minute course schedule changes and to inquire about adjustment issues (10-15”) before the course schedule dealine 

Also keep in mind:

  • advisers do not have to review or approve any changes to their advisees’ final course schedules
  • not obtaining an adviser’s e-signature will not interfere with a student’s ability to register for classes
  • fall term classes meet on Labor Day
  • the Director of Undergraduate Studies or the DUS’s designee becomes the official adviser to any first-year who declares a major. That student will disappear from your list of advisees (though you may opt to stay on as an unofficial adviser).
    • the Registrar’s Office software deliberately does not allow first-year students to declare a major during their first fall term of enrollment. First-year students may only declare a major beginning in their second term of enrollment