►where can i find my advisees’ contact info, course selections, and other info?
Information for College Advisers to First-Years
Information for College Advisers to Sophomores
Checklists
Fall Checklist for College Advisers to First-Years
Fall Checklist for College Advisers to Sophomores
Spring Checklist for College Advisers to First-Years
Spring Checklist for College Advisers to Sophomores
Advising Resources on the Yale College Website
Plus
- Where can I find course enrollment, and registration info?
- What other information should I have as a college adviser?
- What is my role in reviewing my advisees’ course schedules?
- Do I sign or approve my advisees’ course schedules?
- How and when do students “seal” or “submit” their course schedules?
- May students make changes to their course schedules after the close of add/drop period?
Where can I find my advisees’ contact info, course selections, and other information?
Two places:
- Degree Audit (especially useful: the Course History link at the top)
- Student Profile (especially useful: the Supplemental Advisee Data and the Grades links on the left)
Both sites are maintained by the University Registrar’s Office and may also be accessed from the Registration Resources webpage (under the “Advisers, Faculty” tab). They track students’ names, course schedules, grades, and other information. Student Profile also includes your advisees’ answers to the summer Advising Survey (under “Supplemental Advisee Data). Access requires login.
Where can I find course enrollment and and registration information?
See the University Registrar’s Office’s Registration Resources webpage for:
- Important Dates
- FAQs
- Degree Audit and Student Profile (pertinent information about undergraduate advisees for college advisers, DUSes, and others)
What other information should I have as a college adviser?
What is my role in reviewing my advisees’ course schedules?
Advisers are expected to meet at least twice with their advisees in late August or early September — once, before the first day of classes, as part of an advising event organized by your residential college for its college advisers and first-year students; and at least once one-on-one between that meeting and the end of add/drop period.
The main purposes of these meetings are to get to know your advisees, talk about their academic and personal goals, and discuss what courses they plan to take.
Do I sign or approve my advisees’ course schedules?
No. College advisers neither sign nor approve their advisees’ course schedules. College advisers and their advisees are still expected to meet just before the first day of classes (generally, in a meeting organized by their residential college before the first day of classes) and another time during add/drop period.
How and when do students “seal” or “submit” their course schedules?
Students neither “seal” nor “submit” their course schedules. Rather, they add courses to their Yale College registration worksheets and that list of courses becomes final at the close of add/drop period. No further action is required of the student. In sum, whatever courses remain on a student’s registration worksheet at the close of add/drop period become the student’s de facto course schedule for that term.
May students make changes to their course schedules after the close of add/drop period?
The online Course Change Notice form (available at University Registrar’s Office website) is the vehicle for students to submit course schedule changes after the close of add/drop period. The University Registrar’s Office usually charges a $20 administrative fee for processing the form.
Advising questions? Email advising@yale.edu
Access or technical problems? Email registrar@yale.edu
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