Spring Checklist for College Advisers to First-Years

When to contact your advisees

Where to find your advisees’ contact information

What your email to your advisees might say

  • Your welcome-back email might contain words of greeting plus the dates and times you’ve set aside for one-on-one advising meetings (or a link to your calendaring app)

When to meet with your advisees and for how long

What to talk about during your advising meetings

  • Your spring-term meetings should be holistic in nature (academics, including course selection, and extracurricular activities, but also — and perhaps more important — a recap of the fall term, including your advisees’ thoughts on lessons learned and adjustments they plan to make in their second term at Yale.
  • First-years who intend to major in a STEM field normally declare a major by the end of the first year. Nearly all other students wait until the sophomore year — and generally the end of the sophomore year — to declare a major. For those students, their second term at Yale is still a term of exploration and they should be reassured if they don’t have a major selected after a single term of college.
  • Any questions about academics that you don’t know how to handle should be addressed to the dean of your residential college deans or to the relevant DUS. In other words, you’re not expected to know all 2,000 Yale College courses, 80+ majors, and the academic rules and regulations!
  • Conversation starters

When are spring course schedules are due?

  • Students must finalize their course schedules by 5:00 p.m. on the last day of add/drop period. See the University Registrar’s Registration Calendar for dates.

Signing schedules

  • In our new registration system, advisers neither sign student schedules nor attest that an advising meeting has taken place. Instead, student schedules automatically become finalized at 5:00 on the last day of early registration period and, in the subsequent semester, whether or not changes have been made, on the last day of add/drop period.

What if …

  • You’re unavailable to meet your advisees this spring?
    • inform your residential college dean so that the dean may make alternative arrangements.
  • Students are missing from your list of advisees?
    • there are two possible explanations:
      • your advisee has selected a new college adviser for the spring term
      • your advisee has declared a major and the DUS has become your advisee’s adviser
    • only the University Registrar’s Office has full access to adviser/advisee matches, so please direct any questions about “missing” advisees to registrar@yale.edu

What else …

  • Spring deadlines
    •  the Yale College Calendar with pertinent spring deadlines, including Martin Luther King Jr. Day, when classes do not meet, is available here