September | October | November | December | January | February | March | April | May
Late August: check Student Profile to make sure your advisees and their information are listed; if not, contact email@example.com. Send your advisees an email reminding them that you look forward to meeting during course selection period to discuss the year ahead; secure a meeting time, if possible.
Early September: meet twice with your advisees, once well before signed schedules are due and once to sign the schedule.
Block out 30 minutes to an hour for the first meeting to ask about their plans for the coming semester and year, including possible majors — or at least inclinations toward the humanities, social sciences or STEM fields in general. If an advisee has decided on a STEM major, refer him or her to the DUS of the relevant department; the DUS or his or her deputy then becomes your advisee’s new sophomore adviser, and a new Sophomore Adviser Form must be filed with the students’ residential college dean.
Discuss strategies for course selection period.
Meet a second time. If your advisees have made modifications to their schedules since your first meeting, discuss them and, when you are satisfied with their choices, sign.
Optional Mid-October: check in with your advisees. How is their semester going? Do you have any tips for them about studying for midterms? Would they like to meet in a college dining hall for lunch, for a coffee, or during your office hours?
Optional November: bring up summer plans and remind them that many deadlines fall in February. Refer them to the Center for International and Professional Experience (www.yale.edu/cipe) to learn about internships, study abroad, summer study at Yale, and summer funding for these and other opportunities.
Optional Mid-December: check in with your advisees (see “Mid-October,” above). Do you have any tips about studying for final exams? Remind them that they have the option of selection a new college adviser for the spring term (perhaps a faculty member in the department in which they intend to major).
Early January: check Student Profile to make sure your advisees and their information are listed; if not, contact firstname.lastname@example.org. Check their fall-term grades and k these in mind when you meet. Send your advisees an email reminding them that you look forward to meeting during shopping period to discuss their spring semesters; secure a meeting time, if possible.
Mid-January: meet twice with your advisees (see “Early September,” above). During the first of your two January meetings, focus more intently on reviewing your advisees’ fall terms and winter breaks. Assist them in drawing up a tentative schedule of courses for the spring semester. Review their distributional requirements. Ask about major plans or, at least, about fields and areas of interest, reminding them that many students declare a major at the end of the sophomore year, and that they must declare a major in their fifth term of enrollment.
Optional Late February: check in with your advisees (see “Mid-October,” above).
April: Set a date to meet to meet with your advisees at the end of the term — perhaps during reading period — to debrief the previous semester and year, and to discuss their plans for the summer and the coming year(s).
Mid-May: Congratulations on a job well done!